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Job description

HYSOME LAW Prof Corp is a law firm located in Irvine, California. Our primary practice areas include civil litigation, commercial law, and U.S. immigration law. The firm is strategically positioned to serve both domestic and international clients, with a specific focus on individuals, businesses, and investors seeking U.S. immigration solutions, as well as companies involved in cross-border commercial transactions and civil disputes.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring the smooth operation of our office. This role requires proficiency in various office management tasks, exceptional customer service skills, and the ability to multitask effectively in a fast-paced environment. Bilingual candidates are encouraged to apply.

Responsibilities

· Manage front desk operations, including greeting visitors and handling inquiries

· Operate multi-line phone systems to direct calls and take messages

· Maintain organized filing systems for easy access to documents

· Perform data entry tasks with accuracy and attention to detail

· Assist with calendar management, scheduling appointments, and coordinating meetings

· Provide customer support through effective communication and problem-solving skills

· Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations

· Conduct proofreading of documents to ensure clarity and correctness

· Support bookkeeping tasks as needed, including invoicing and expense tracking

· Handle clerical duties such as typing correspondence and managing office supplies

· Collaborate with team members to enhance office efficiency

· Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.

· Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting

· Assist in the timely submission of conflict checks

· Consistently provide friendly and helpful telephone support for assigned attorneys

· Recruitment of all staff positions.

· Onboarding, orientation and training of staff as well as assisting with onboarding of attorneys.

· Off-boarding of terminated employees

· Manage office workflow, assess workloads and manage staff assignments.

· Monitor staff attendance, vacations, and other absences/leaves from the office.

· Perform other administrative duties as assigned

Qualifications

· Proven experience in an administrative role or similar position

· Strong computer skills with familiarity in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

· Excellent organizational skills with the ability to manage multiple tasks simultaneously

· Strong phone etiquette and customer service skills

· Bilingual abilities are highly desirable

· Experience as a law firm administration is advantageous

· Ability to maintain confidentiality and handle sensitive information responsibly

· Strong time management skills to prioritize tasks effectively

· Strong management skills with prior direct supervisory responsibility

· Excellent oral and written communications skills

· Strong relationship management skills

· Well-developed and professional interpersonal skills

· Innovative and creative in approaching the administrative office functions

· Highly detail oriented and ability to multi-task

· Basic knowledge of finances and accounting

If you are a motivated individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

Benefits

· 401(k)

· Dental insurance

· Health insurance

· Relocation assistance

· Vision insurance

Job Type: Full-time

Work Location: In person

How to Apply

1. Please submit the electronic version of your resume with photo ID in English and Chinese as an attachment to the California Office: hr@hysome.com according to the work location;

2. Your electronic resume shall be in PDF format, with which the papers, certificates, part representative collection (declassified) and other materials that could prove the professional and English proficiency may be attached;

3. Please indicate the position title in the email: 

Lawyer: [name + position title + years of experience + expected salary + source of recruitment information]. 

Paralegal: [name + position title + school + graduation time + source of recruitment information

Intern: [name + position title + school + graduation time + available to start internship + available days per week + source of information]

Position Requirements

1. Have obtained the license to practice law in Beijing, and have more than 5 years of experience as a lawyer, have a clear business direction, excellent abilities to practice law, a stable source of cases, as well as have accumulated the successful experience in independently undertaking cases or non-litigation projects in a particular professional field;

2. Possess solid legal professional skills, outstanding professional education background, bachelor's degree or above in law, and those who have the master's degree or doctoral degree or above is preferred;

3. Be able to independently set up a professional legal department or business team, as well as have strong organizational and management skills and communication and coordination skills;

4. Hold rigorous work style, integrity, good ethics of lawyers, as well as abide by the norms of practice of lawyers;

5. Have the pioneering spirit and sense of innovation, strong sense of teamwork, and have a strong ability to resist pressure;

6. Have no complaints, no administrative penalties, and agree with the law firm's cultural philosophy values;

7. The percentage of commission shall be negotiated face to face.

How to Apply

1. Please submit the electronic version of your resume with photo ID in English and Chinese as an attachment to Beijing Office: liyuanyuan@hysome.com according to the work location;

2. Your electronic resume shall be in PDF format, with which the papers, certificates, part representative collection (declassified) and other materials that could prove the professional and English proficiency may be attached;

3. Please indicate the position title in the email: 

Lawyer: [name + position title + years of experience + expected salary + source of recruitment information]. 

Paralegal: [name + position title + school + graduation time + source of recruitment information

Intern: [name + position title + school + graduation time + available to start internship + available days per week + source of information]

Position Requirements

1. Have obtained the Beijing Lawyer Practice Certificate, and have stable case source;

2.Bachelor's degree or above, solid theoretical foundation in law;

3. Have the spirit of study and strong learning ability, have more than 3 years of full-time lawyer experience in civil and commercial cases;

4. Take "promoting the fair and healthy development of the legal profession" as their own responsibility, as well as promote the progress of the social legal system to contribute;

5.  Be rigorous and careful, on the straight, honest and trustworthy, easy-going, as well as have good communication skills and teamwork consciousness;

6.Healthy and able to bear strong work pressure;

7.The percentage of commission shall be negotiated face to face.

How to Apply

1. Please submit the electronic version of your resume with photo ID in English and Chinese as an attachment to Beijing Office: liyuanyuan@hysome.com according to the work location;

2. Your electronic resume shall be in PDF format, with which the papers, certificates, part representative collection (declassified) and other materials that could prove the professional and English proficiency may be attached;

3. Please indicate the position title in the email: 

Lawyer: [name + position title + years of experience + expected salary + source of recruitment information]. 

Paralegal: [name + position title + school + graduation time + source of recruitment information

Intern: [name + position title + school + graduation time + available to start internship + available days per week + source of information]